2027/2028 Annual Meeting Proposal

JCI USA Annual Meeting Proposals

JCI USA Annual Meetings are a premier national event bringing together dynamic young leaders ages 18-40 for an inspiring and unforgettable experience. Our goal is to create an amazing atmosphere with engaging workshops, impactful networking opportunities, and vibrant social events. Before completing the following form, please be sure to thoroughly review the JCI USA Annual Meeting RFP Packet: https://drive.google.com/file/d/1L7ycBiaa649xAHkOXbZv5dQyZP7mbYwx/view?usp=sharing Please note that all proposals are due by May 1, 2026.

Step 1 of 3

Submitters Information

Name of Individual Submitting Form(Required)

First Last

Email of Individual Submitting this Form(Required)

Please state the name(s) of the chapter(s)/organization(s) in which you are submitting on behalf of.

Are you the main point of contact for this bid?(Required)

Yes

Please share the full name and email address of the main point of contact for this bid.(Required)

Which meeting are you bidding on?(Required)

After reviewing the financial guidelines included in the JCI USA Annual Meeting RFP, has the host organization decided to take on full financial responsibility for this event?(Required)

Yes

Hotel Information

Name of Hotel(Required)

Hotel Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Name of Hotel Sales Representative(Required)

First Last

Email of Hotel Sales Representative(Required)

Please list the proposed dates for this event.(Required)

Does this proposal meet the parameters outlined in the JCI USA Annual Meeting RFP regarding guest room block needs?(Required)

Yes

Please share some information about the proposed room block and rates.(Required)

Room Type

Number Available

Cost Per Night

If there are additional details you would like to share about the room block, please share those details here.

If there are any files pertaining to the room block that you would like to share with us, please upload those here.

Drop files here or

Max. file size: 128 MB, Max. files: 10.

This might include images of the space and any marketing materials provided to you by the hotel.

Does this proposal meet the parameters outlined in the JCI USA Annual Meeting RFP regarding function space?(Required)

Yes

If there are any details you would like to share about the function space, please share those here.

If there are any files pertaining to the function space that you would like to share with us, please upload those here.

Drop files here or

Max. file size: 128 MB, Max. files: 10.

This might include images of the space and any marketing materials provided to you by the hotel.

Please upload a copy of the hotel's standard sales kit.(Required)

Drop files here or

Max. file size: 128 MB.

A standard hotel sales kit is a curated collection of materials designed to showcase the property. Components usually include images of the hotel, a fact sheet, room/suite descriptions, meeting space floor plans, menus, testimonials, and contact details.

Please upload a copy of the sample menus.(Required)

Drop files here or

Max. file size: 128 MB.

When was the property last renovated? What type of renovation? Are there plans for future renovations?(Required)

Is the hotel ADA compliant? What accommodations do they have for individuals with physical disabilities?(Required)

What security measures are in place at the hotel to keep everyone safe?(Required)

Please upload a copy of the price list including all additional fees (gratuity, service charges, resort fees, sales tax, etc.).(Required)

Drop files here or

Max. file size: 128 MB.

Please upload a copy of the purposed budget for this event.(Required)

Drop files here or

Max. file size: 128 MB.

JCI USA Annual Meeting Proposals

Submitters Information

Hotel Information

Experience Information